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How To Track Employee Location

How To Track Employee Location – GPS Apps & Vehicle Trackers

As a business owner or manager, optimizing company operations and productivity is a top priority. To achieve this, many companies are turning to performance observation tools like field employee tracking apps and GPS vehicle trackers. These technologies offer valuable insights into employee activities, enabling businesses to streamline operations and enhance accountability. In this article, we will discuss both options, the pros and cons, and give our suggestion on which is best for businesses. If you ever wanted to know how to track employee location, day or night, you are at the right place! 

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What Is An App To Track Employee Location – What You Need To Know About Tracking Apps For Business

An app to track employee location is a software application that enables businesses to monitor the whereabouts of their employees. These apps provide real-time GPS location tracking, allowing you to know the exact location of your employees at any given time. They are particularly useful for small businesses, sales teams, and companies with a field workforce. With features like time entry, attendance tracking, and route optimization, these apps help streamline operations, improve productivity, and ensure accurate payroll management. Some popular examples of apps for tracking employee location include TSheets, Timesheet Mobile, and Time Clock Wizard. Here is how you can use GPS apps to find the exact location of your employees in 5 easy steps:

  1. Select a GPS tracking app that offers employee location tracking features.
  2. Install the app on the employees’ smartphones or provide dedicated devices.
  3. Ensure employees grant necessary permissions for location tracking.
  4. Use the app to monitor real-time location updates and view employee movements on a map.
  5. Leverage additional features such as geofencing and location history for enhanced tracking capabilities. 

What Is A GPS Car Tracker – What You Need To Know About Tracking Devices For Businesses

A GPS car tracker for tracking employee location is a device that can be installed in company vehicles to monitor their movements. These trackers utilize GPS technology to provide real-time location data, allowing businesses to keep track of their employees’ whereabouts. With features like mileage reports, time tracking, and integration with other management apps, GPS vehicle trackers offer comprehensive solutions for managing remote workers and optimizing workforce management. They can help prevent time theft, improve productivity, and ensure accurate time and attendance records. Some popular examples of GPS car trackers for employee location tracking include SpaceHawk, Vyncs GPS, and LandAirSea GPS 54. Here is how you can track your employee’s location in 5 easy steps with a GPS tracking device:

  1. Choose a reliable GPS tracker designed for employee location tracking.
  2. Install the GPS tracker in company vehicles or provide portable devices to employees.
  3. Use a GPS tracking platform or software to monitor real-time location data.
  4. Set up geofences and receive alerts when employees enter or leave designated areas.
  5. Analyze location history and generate reports to optimize operations and ensure productivity.

Comparing Location Tracking Apps and Vehicle Tracking Devices: Pros and Cons

When it comes to tracking employee location, businesses have two primary options: location tracking apps and vehicle tracking devices. Each option offers unique benefits and drawbacks, allowing you to choose the solution that best fits your needs.

Time & Location Tracking Apps – The Pros 

  • Flexibility: Location tracking apps can be easily installed on employees’ smartphones, making them ideal for mobile workforces and remote teams.
  • Cost-Effective: Most location tracking apps are available at a reasonable monthly fee, making them affordable for small businesses.
  • Customizable Features: Many apps offer additional functionalities such as time clock features, mileage tracking, and custom workflows.


  • Reliability on Employee Cooperation: apps with GPS rely on employees’ willingness to keep their GPS enabled and use the app consistently.
  • Privacy Concerns: Employees may have privacy concerns about being continuously tracked through their personal devices.

Vehicle Tracking Devices – The Pros:

  • Accurate Location Data: Vehicle tracking devices provide precise location data, allowing you to monitor employees’ routes and optimize travel time.
  • Automatic Tracking: Vehicle trackers require no employee interaction, ensuring consistent tracking data without relying on employees’ compliance.
  • Increased Security: GPS tracker systems help protect company assets and reduce the risk of unauthorized vehicle usage or theft.
  • Maintenance Insights: These devices can provide valuable insights into vehicle maintenance needs and optimize fleet management.


  • Higher Cost: GPS vehicle trackers typically involve a higher upfront cost and may require ongoing maintenance or subscription fees.
  • Limited to Company Vehicles: These devices are applicable only to company-owned vehicles and may not track employees during off-site activities.

Choosing the Right Solution:

The decision between location tracking apps and vehicle tracking devices depends on your specific requirements and preferences. Consider factors such as the nature of your workforce, budget constraints, and the level of control and monitoring needed.

10 Benefits Of Tracking Your Employee’s Locations With GPS Technology 

Monitoring employee location can bring numerous benefits to your business operations and overall productivity. In fact, here are the top 10 benefits of using employee location tracking apps or hardware:

  1. Improved Accountability: Track employees’ clock-in and clock-out times to ensure accurate attendance and time recording.
  2. Enhanced Productivity: Identify top-performing employees and address productivity issues by tracking time spent on tasks.
  3. Efficient Payroll Management: Integrate employee time tracking software with payroll systems for seamless and accurate payroll processing.
  4. Cost Savings: Opt for affordable GPS tracking apps with a monthly base fee to minimize expenses.
  5. Streamlined Attendance Tracking: Use attendance tracking apps to simplify attendance management and reduce manual errors.
  6. Detailed Location Insights: Gain in-depth visibility into employee location to monitor job sites and optimize work schedules.
  7. Increased Time and Money Savings: Save time and money by automating time tracking processes with user-friendly apps.
  8. Enhanced Employee Accountability: Encourage accountability and punctuality with clock-in and clock-out features.
  9. Improved Employee Productivity: Utilize time clock software to track employee productivity and identify areas for improvement.
  10. Accurate Time and Location Records: Ensure accurate time cards and timesheets with reliable employee location tracking apps.

By implementing employee location tracking solutions, businesses can achieve greater efficiency, improved workforce management, and increased profitability.

Frequently Asked Questions

Can employee GPS tracking apps provide real-time location data?

Yes, employee tracking apps such as Timesheet Mobile and Buddy Punch use GPS technology to provide real-time location updates of your employees In fact, they will allow you to monitor their whereabouts throughout the workday.

Do GPS tracking apps track the time clocked by employees?

Yes, time tracking software apps like GPS Time Tracker and QuickBooks Times accurately track the time clocked by employees! In fact, this is an efficient and automated way to record their attendance and working hours.

Are there tracking apps available that use facial recognition for employee identification?

Yes, certain tracking apps, such as TSheets by QuickBooks, incorporate facial recognition technology. This ensures secure and accurate identification of employees during the tracking process.

Can GPS apps be integrated with scheduling features?

Yes, scheduling apps like Deputy and When I Work offer GPS tracking features, allowing businesses to effectively manage employee schedules and monitor their locations in real-time.

Can GPS location tracking apps be integrated with payroll software?

Yes, many GPS tracking apps offer seamless integration with popular payroll software. These apps for iOS and Android can be used streamlining the payroll management process by automatically syncing the tracked employee hours and location data with the payroll system. Some popular options include Timesheets by QuickBooks and GPS Time Tracker.

Sage Curby
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